Dear Residents
AGM 30th August 2022
As per Companies Act, an annual general meeting must be held by every company once a year without fail. There cannot be a gap of more than 15 months between two AGMs. However, the first AGM of a company can be held at any date, within a period of 18 months, since the date of incorporation of the company.
MCHA would like to thank those residents that attended the AGM and engaged with the current Directors and how the Estate is run.
Directors
Three Directors will be stepping down and three residents volunteered to be Directors from 2022.
Once the Handover has taken place, MCHA will publish the new Directors names and their portfolios.
MOI
The Memorandum of Incorporation (MOI) is the founding document of the Meyersdal Crest Estate (and its Homeowners Association), setting the structure and governance thereof. The current document will be presented shortly.
MCHA STANDARD MONTHLY LEVY AND SPECIAL LEVY R1732.00 PER MONTH
As of 01 April 2022, the MCHA standard monthly levy was increased to R1,500.00 per month per household. In addition, thereto, a special levy of R232.00 per month was introduced to build a reserve of R600,000 by December 2023. In total, the monthly payment per household is R1732,00. It was proposed and mandated at th AGM that the Special Levy will remain in place until the next financial year.
MONTHLY FINANCIAL INFORMATION
OUSTANDING LEVIES
There are residents whose accounts are in arrears:
1 resident x R5,400.00
1 resident x R4,500,00
5 resident x R3 500,00
5 resident x R2 200,00
This is problematic for the cashflow management of the estate and defeats the purpose of what we aim to do, which is to maintain the estate in the best manner possible, keep the finances at a positive whilst building the reserve towards the targeted amount. We urge you to please bring these arrears up to date to avoid legal action. Please be reminded that the legal cost associated with pursuing this route will be for your accounts (the residents in arrears as per the Rules of the Estate and MOI), and hence we want to eliminate any and all unnecessary costs and effort by all parties, but if we have to, then we will pursue this option. In general, the MCHA Board of Directors have a better control on both the cash in and out flows and we aim to give you a more detailed update at the upcoming AGM (exact date still to be determined).
No member shall be entitled to any of the privileges of Membership unless and until he
shall have paid every levy, special levy and interest thereto which may be due and
payable by that member to the Association, from whatsoever cause arising.
The Speed Camera was discussed at the AGM with the following: -
- Residents voted to sell the Camera
- Residents voted to obtain quotations for 3 x extra cameras in the Estate
- Cancel Insurance on the Camera
The Speed Camera was discussed at the AGM with the following: -
- Residents voted to sell the Camera
- Residents voted to obtain quotations for 3 x extra cameras in the Estate
- Cancel Insurance on the Camera
MCHA SPEED LIMIT REMINDER
Speeding in the estate is constantly under the spotlight and once again, we would like to appeal to all residents and visitors to adhere to the speed limit of 30km per hour and to be mindful of the children at play around the estate.
SECURITY
Domestic Access Cards - All Domestic Workers and Gardeners need an Access Card to enter the Meyersdal Crest Estate – NOT NEGOTIABLE.
Pass Out Forms
- Residents to give a Pass Out Form for Domestic Workers, Gardeners and Contractors granting permission to exit with items completed by resident.
Exit Codes - MCHA would like residents to be mindful and respectful of fellow residents, visitors and deliveries and follow procedure to ensure a smooth traffic flow.
MAINTENANCE OF PAVEMENTS
This serves as a reminder to all residents to attend to their pavements on a weekly basis by keeping them neat, tidy and free of weeds.
MAINTENANCE - ALTERATIONS - RENOVATIONS
Should you be planning to repaint your home, conduct building alterations and renovations, please remember to obtain approval from the Board of Directors via the MCHA Estate Manager, Brenda Mitchell. Please remember to submit the following information:
- Paint Colours (earth colours are approved for MCHA)
- Completion Dates and/or Project Timelines
Refurbishment projects maximum 6 months
The residents proposed and mandated that the Building Levy of R5000,00 per month be debited to residents levy accounts should their maintenance, alternation and renovations not be completed within 6 month period given.
THANK YOU
Kind Regards
MCHA Board of Directors
